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HOSTFLOW PMS

Professional Property Management System

About HostFlow PMS

HostFlow PMS is a comprehensive, multi-tenant Property Management System designed specifically for hotels, resorts, and accommodation businesses. Our platform streamlines all aspects of hotel operations from reservations and check-ins to billing and reporting.

Key Features

Room Management

Track room status (clean, dirty, occupied, damaged) in real-time

Reservations

Easy booking with check-in/out dates, guest details, and agency tracking

Payment Processing

Multiple payment methods: Cash, Credit Card, Transfer, Debt

Reports & Analytics

Daily reports, revenue tracking, occupancy analysis

Group Reservations

Handle multiple rooms for events, weddings, corporate bookings

Services & Amenities

Track minibar, spa, restaurant, laundry services

User Guide

1. Getting Started: Enter your Hotel ID, Username and Password to access your hotel dashboard.

2. Making Reservations: Click on an available room, fill in guest details, select dates and create the reservation.

3. Check-in/Check-out: Use the quick stats buttons or click on a room to process guest arrivals and departures.

4. Payments: Access the payment modal from any occupied room to process payments and view balances.

5. Reports: Use the "Daily Report" button for comprehensive daily summaries.

6. Settings: Configure agencies, service categories, and system preferences from the settings menu.

Default Hotel: 0001 (Green Village Hotel) | Default Admin: admin_0001 / admin123

Developer Mode

Full System Control & Monitoring

LIVE MONITORING

Total Rooms

Active Users

Total Hotels

Today's Operations

00:00

System Uptime

Hotel Management

Hotel Name *

Hotel ID *

Logo (PNG/JPG)

Address

Phone

Activity Log — All Hotels

Date/Time	Hotel	User	Role	Action	Room	Guest	Details

Backup & Restore

Import Backup File

Admin Activity Log

Date/Time	User	Hotel	Action	Details	Room	Guest	Actions

DANGER ZONE

HostFlow PMS

Welcome

In-House Guests

0 (0A + 0C)

0 Clean

0 Dirty

0 Damaged

Group Reservation

Create multiple reservations at once

Group Name *

Check-in *

Check-out *

Agency

Board Type

Prepayment (AZN)

Guest Names (One per line) *

Enter each guest name on a separate line. System will automatically assign available rooms.

Auto-assign rooms

Default Nightly Rate (AZN)

Preferred Room Type

Group Discount (%)

Special Requests

Assigned Rooms

Room	Guest Name	Phone	Rate	Total	Action

Total Rooms: 0

Total: 0.00 AZN

Daily Report

Today's Checkouts

Guest Name	Phone	Room	Room Type	Check-in	Check-out	Nights	Total	Paid	Balance

Today's Check-ins

Guest Name	Phone	Room	Room Type	Check-in	Check-out	Nights	Adults	Children	Agency

Today's Payments

Time	Guest Name	Room	Service	Method	Amount

In-House Guests

Guest Name	Phone	Room	Room Type	Check-in	Check-out	Nights	Total	Paid	Balance

Today's Refunds

Time	Guest Name	Room	Reason	Method	Amount	Issued By

Today's Arrivals

Guest Name	Phone	Email	Country	Room	Room Type	Check-in	Check-out	Nights	Adults	Children	Agency	Board	Total	Prepayment	Special Requests	Action

Departures

Guest Name	Phone	Email	Room	Room Type	Check-in	Check-out	Nights	Adults	Children	Agency	Room Charges	Services	Total	Paid	Balance	Action

Reservations

Guest Name	Phone	Email	Room	Room Type	Check-in	Check-out	Nights	Adults	Children	Agency	Board	Total	Prepayment	Special Requests	Status	Action

In-House Guests

Guest Name	Phone	Email	Room	Room Type	Check-in	Check-out	Nights	Adults	Children	Agency	Room Charges	Services	Total	Paid	Balance	Actions

Restaurant

Add Manual Entry

Cash

0.00

Credit

0.00

Transfer

0.00

Debt

0.00

Comp

0.00

Room Chg

0.00

Date	Guest Name	Room	Service	Qty	Method	Amount	Notes	Added By	Action

Grand Total: 0.00 AZN

Revenue Report

Cash

0.00

Credit

0.00

Transfer

0.00

Debt

0.00

Refunds

0.00

Net Total

0.00

Date/Time	Receipt #	Guest	Room	Check-in	Check-out	Description	Type	Method	Amount	Refund	Net Amount	Processed By

Occupancy Report

Room	Type	Status	Guest	Check-in	Check-out	Nights	Revenue

Full History

Date/Time	Room	Room Type	Guest Name	Phone	Email	Country	Action	Status	Check-in	Check-out	Nights	Adults	Children	Agency	Board	Room Charges	Services	Total	Paid	Balance	Payment Method	Prepayment	Special Requests	Early Check-in	Early Check-in Note	Late Check-out	Late Check-out Note	Group Name	Created By	Created At

Complete History

Cash Register

Cash

0.00

Credit

0.00

Transfer

0.00

Debt

0.00

Comp

0.00

Refunds

0.00

Net Total

0.00

Lost & Found — Belongings Dashboard

All found items across all rooms

0 Total 0 Pending 0 Returned

Date Found	Room	Guest	Item Description	Category	Found By	Status	Returned On	Actions

Housekeeping Dashboard

Staff

Clean

Dirty

Occupied

Damaged

Closed

Today Cleanings

Today's Arrivals - Priority Cleaning

Room	Type	Floor	Status	Guest	Check-out	Last Cleaned	Cleaned By	Notes	Actions

Found Items Log

Add Found Item

Date	Room	Category	Description	Condition	Brand	Color	Est. Value	Notes	Found By	Action

Restaurant Manager

Cash

0.00

Credit

0.00

Transfer

0.00

Debt

0.00

Transfer-to-Room

0.00

Complimentary

0.00

Discounts

0.00

Total

0.00

New Restaurant Sale

Date	Item	Category	Qty	Unit Price	Discount	Total	Method	Room	Guest	Notes	Added By	Action

Restaurant Admin

Staff

Cash

0.00

Credit

0.00

Transfer

0.00

Debt

0.00

Room Chg

0.00

Comp

0.00

Discount

0.00

Total

0.00

Quick Sale Entry

Date	Item	Qty	Price	Total	Method	Room	Guest	Added By	Action

Developer Access

Developer Verification

HOSTFLOW PMS

About HostFlow PMS

Key Features

User Guide

Welcome Back

Developer Mode

Hotel Management

Activity Log — All Hotels

Backup & Restore

Admin Activity Log

DANGER ZONE

HostFlow PMS

Room

Change Status

Current Guest

Services

Payment

Payment History

Payment Receipt

Confirmation Card

Room Services

Add New Category

Add New Service

Guest Belongings

Add New Item

Group Reservation

Assigned Rooms

License & Features

License

Premium Modules (activate for additional fee)

Manage Existing Groups

Settings

Service Categories & Services

Agencies

System Info

Checkout

Checkout Summary

Daily Report

Today's Checkouts

Today's Check-ins

Today's Payments

In-House Guests

Today's Refunds

Today's Arrivals

Departures

Reservations

In-House Guests

Restaurant

Add Manual Entry

Revenue Report

Occupancy Report

Full History

Available Rooms Search

Complete History

Cash Register

Reports Center

Front Office

Revenue

Guest

Rooms

Operations

Housekeeping

Lost & Found — Belongings Dashboard

Housekeeping Dashboard

Today's Arrivals - Priority Cleaning

Found Items Log

Add Found Item

CRM - Customer Relations

Accounting

Analytics Dashboard

Restaurant Manager

New Restaurant Sale

Restaurant Admin

Restaurant Admin

Quick Sale Entry

Update Room Status